Researchers may request reproductions of materials in Special Collections for use in personal research. Special Collections will not reproduce materials if doing so would violate copyright law or donor restrictions, or if reproduction puts the materials at risk for damage. Special Collections also reserves the right to set limits on the amount of copying or scanning it will undertake. Fees are meant to offset the cost of staff time, materials, and handling. Researchers wishing to publish (internet and social media included), broadcast, perform, or exhibit materials held by Special Collections must complete the “use’ form below. To obtain reproductions, please complete and submit our Reproduction Request Form.
- On-site: First 20 photocopies are free. 21+ copies are $0.10 per page
- Off-site request for photocopies: as much as $0.50 per page
- On-site: no charge for low resolution scans made by patrons in reading room
- Off-site low resolution (72 dpi): First 10 pages free; 11+ $0.50 per page
- Off-site high resolution off site: up to $5.00 per scan
- Taking photographs of an item or items may be arranged only under the supervision of Special Collections staff.
- In some cases, copyright law or other restrictions may prohibit the use of cameras. If use of a personal camera is permitted, researchers will be asked to fill out a Digital Reproduction form on-site.
- Researchers must turn off the camera’s flash and silence any camera sounds. Materials must remain flat on the desk or in the stand/cradle provided and researchers may not push on bindings, stand on tables/chairs, or hold up materials in order to obtain a better quality picture.
- Photographs are for personal use only and may not be published, posted on the internet (including all social media), donated or sold to another repository, or exhibited in any way. Patrons interested in acquiring high resolution, publishable images, please see the use section below.
- Professional video equipment is not allowed in the reading room, and users wishing to conduct a video shoot should contact the head of Special Collections by email or call (843) 953-8016
College of Charleston Libraries are committed to supporting research, teaching, scholarship, publication, and artistic production involving use of the Library’s Special Collections materials. To remove barriers to such uses, it is not necessary to seek the Library’s permission as the owner of the physical work to publish or otherwise use public domain materials from its collections. This applies whether your use is non-commercial or commercial.
To request a scan of an item for publication, please complete and submit a Publication Request form. Please note that we reserve the right to postpone or refuse a request due to limitations in resources or if the material is restricted by content or physical condition. Digitization and handling fees may apply.
The nature of the College of Charleston’s archival holdings means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. Special Collections claims only physical ownership of most archival materials. The materials from our collections are made available for use in research, teaching, and private study, pursuant to U.S. copyright law. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research or otherwise should be fully credited with the source. The Library’s consent as the owner of the rare original materials does not address copyright issues that may affect publication rights. It is the sole responsibility of the user or recipient of copies of Special Collections materials to investigate the copyright status of any given work and to seek and obtain permission where needed prior to any distribution or publication. If the text or image in question is under copyright, permission to publish must be sought from the owners of the rights, typically the creator or the heirs to his or her estate unless covered by the principle of “fair use.” Copyright law protects unpublished as well as published materials.
Any use of Special Collections materials is subject to the user or recipient’s agreement to indemnify and hold harmless the College of Charleston, its officers, employees and agents from and against all suits, claims, actions and expenses. By your use of these materials, you agree to these responsibilities, including the noted legal protections of the College of Charleston.
For assistance in determining if the material is under copyright or in the public domain, please see Copyright Term and the Public Domain in the United States. http://copyright.cornell.edu/resources/publicdomain.cfm
Please use the following format when citing materials from Special Collections manuscript collections:[Identification of item], Title of collection, College of Charleston Libraries, Charleston, SC, USA.
Minute Book, 1959-1969, St. Andrews Society Records, College of Charleston Libraries, Charleston, SC, USA.
Please contact the Special Collections staff with any questions about the permissions and citations.